Board of Directors Elections

Tuesday, April 15th @ 7:00pm - Sherwood Park Community Centre

The SPKAC Annual Election Meeting will be held at the Sherwood Park Community Centre on April 15, 2025 @ 7:00 PM.

Board Of Directors eligibility requirements can be found in the SPKAC Bylaws

 

SUBMIT A NOMINATION NOW

(NOMINATIONS CLOSE ON APRIL 08, 2025)

POSITIONS & NOMINATIONS

President (2-year)

See Position Description
Duties include, but are not limited to:
● Presides over all Executive Committee Meetings, Board of Director Meetings, Annual General Meetings and Special Meetings;
● Sets agendas for all above meetings;
● Receives all SPKAC correspondence and distributes to the appropriate executive/director positions;
● Responds to all SPKAC correspondence requiring same unless the job of responding has been delegated;
● Presides over all SPKAC functions;
● Presides over SPKAC Concession Operator and the Concession Contract;
● Shall be a designated signing authority for cheques issued by the society in conjunction with 4th Vice President, 2nd Vice President and 1st Vice President;
● Is an ex-officio member of all committees established by SPKAC;
● Provides leadership and guidance to all members of the Executive Committee and Directors in the pursuit of their duties (i.e. Coach Selection Committee, Coach Mentor Selection Committee, committees to select vendors, suppliers and committees designed to organize events);
● Acts as an ambassador representing SPKAC to all other associations;
● Exercise the powers of the Board in case of an emergency;
● Suspend and/or expel members, team officials or players subject to consultation with two (2) Executive members;
● Shall attend all pertinent meetings that affect the operations of the Club or appoint a designate (i.e. AA Counsel, League meetings, AGMs, Hockey Alberta meetings, Roundtables, SPMHA meetings, Strathcona County meetings);
● Make decisions on behalf of SPKAC for the betterment/improvement of SPKAC and/or its reputation in the marketplace (i.e. commit SPKAC to host All Star Games, Provincials, or Showcases, sponsorship, etc.)

Nominees

David Ruttan (Still in Term)
-

1st VP Admin (2-year)

See Position Description
Duties include, but are not limited to:
● Shall act for the President in their absence;
● Will act as the Privacy Officer;
● Shall oversee the Communications Director;
● Shall be a member of the Budget Committee;
● Shall oversee the Director of Managers;
● Shall oversee hiring and staffing of Team Trainers;
● Shall present at each Board Meeting a report of the ongoing administration;
● Shall present at each Annual General Meeting a report of the year’s administration;
● Shall insure that all Club records are maintained and updated on an ongoing basis;
● Shall maintain an Executive/Board Contact database and distribute accordingly;
● Shall apply for and oversee all applications and reporting on SPKAC’s behalf for Alberta Gaming Liquor Commission (AGLC) Licenses (i.e. Casino, Raffles, 50/50’s etc.);
● Has the responsibility to be a member of the Incident Review Committee and may be called upon as required;

Nominees

Renee Cook (Incumbent)
-

2nd VP Programs (2-year)

See Position Description
Duties include, but are not limited to:
● Shall act for the President in their and 1st V.P. absence;
● Shall be a member of the Budget Committee;
● Shall ensure the Policies and Procedures Manual is updated and maintained on an annual basis;
● In conjunction with the Hockey Operations, design and implement development programs and processes;
● Maintains a supply of “standard” forms used in the day-to-day operation of SPKAC;
● Has the responsibility to be the lead member of all Incident Review Committees;
● Shall attend, as delegated, all pertinent meetings that affect the operations of the Club;
● Shall present at each Board meeting a report of the ongoing operations;
● Has the responsibility to be a member of the Incident Review Committee and may be called upon as required;

Nominees

Jeff Toner (Still in Term)
-

3rd VP Marketing and Apparel (2-Year)

See Position Description
Duties include, but are not limited to:
● Is Chairperson of Apparel and Equipment Program (AEP);
● Is responsible for Request for Proposals (RFP) to support Apparel and Equipment Program;
● In consultation with the Board, shall set the apparel and equipment offerings for SPKAC;
● Shall oversee the Equipment Director;
● In consultation with the Ice Allocator and 2nd VP Administration, shall have the responsibility of organizing and communicating team pictures;
● Shall work with respective board members to secure and maintain team sponsorships;
● Shall present at each Board meeting a report of the ongoing operations;
● Shall be the Chair of the Annual Awards and Appreciation Evening;
● Shall be a member of the Budget Committee;
● May present at each Annual General Meeting a report of the year’s operations;
● Has the responsibility to be a member of the Incident Review Committee and may be called upon as required.

Nominees

Jodi Woodland
-

4th VP Finance (2-Year)

See Position Description
Duties include, but are not limited to:
● May appoint and oversee a Financial Assistant;
● Shall oversee and advise the Registration Director and provide support in the registration process where necessary;
● Manages the financial resources of the SPKAC and provides information and advice with respect to financial matters;
● Shall be a designated signing authority for cheques issued by the society in conjunction with the President, 1st Vice President and 2nd Vice President, and shall be one of the four signing officers of the Society and in conjunction with the President ensure that all banking signing authorities are maintained;
● Ensures all books and records are properly maintained within generally accepted accounting principles and annually arranges for an independent audit of the accounts for the fiscal year ending April 30th;
● Researches the market place and recommends investments for excess funds of the association;
● Chairs the Budget Committee and prepares the Budget for the fiscal year ending April 30th for presentation to the Board of Directors;
● Shall present full detailed accounts of receipts/disbursements to the Board on a quarterly basis or as required;
● Determines the nature of the accounting records to be maintained by SPKAC, including controls and procedures for all individual teams and shall arrange for Team accounts to be opened with the financial institution chosen by SPKAC the Association;
● Shall oversee Concession Financials in coordination with Concession Manager and Concession Treasurer;
● Shall oversee the selection and approval of Team Treasurers;
● Shall obtain from all teams a proposed Budget and approve the budgets;
● Shall audit at the end of each season all individual team accounting records;
● Shall sit on the Financial Assistance committee;
● Has the responsibility to be a member of the Incident Review Committee and may be called upon as required;

Nominees

Heather Davidge (Still in Term)
-

Registration Director

See Position Description
Duties include, but are not limited to:
● Reports directly to 4th VP Finance and supports Hockey Operations;
● Responsible for bringing forth registration date recommendations to the Board of Directors;
● Confirm computer bookings, logistics and set up for registration;
● Responsible for the registration and reporting of SPKAC Prep Camps;
● Responsible for the registration and reporting of SPKAC Summer Conditioning Camps;
● Responsible for updating and supplying all applicable forms and information regarding annual registration process (divisional information sheets, fee sheets);
● Responsible for organizing support roles and requesting of Directors and Executive to volunteer for Annual Registration Process;
● Complies with all Hockey Alberta and Hockey Canada registration guidelines;
● Have copies of Parent Declaration form available for registration and confirm new addresses (post office address change, internet/cable/phone installation, driver’s license, utility bill, cheques with new address);
● Update executive on registration numbers in a timely manner;
● Keep SPKAC database up to date, particularly on player releases;
● Ensure all paperwork (waivers, notification of tryouts) are distributed and tracked to the necessary parties. Inform Draw Zone Registrars and SPMHA Divisional Directors of all releases to SPMHA;
● Enter all coaches, managers, and trainers onto the Hockey Canada Registry;
● Once teams are selected, enter teams onto the Hockey Canada Registry and forward copies to Divisional Directors, managers, and appropriate Executive Members;
● Coordinate and compile evaluation data and process;
● Forward copies of (Hockey Canada Registry) approved teams to division directors, coaches, managers and appropriate executive members (including affiliates where possible);
● Once teams are selected, send team managers and Divisional Directors contact information for all members to said team (including affiliates where possible);
● Once all teams are approved on the HCR, send approved team sheets to all Divisional Directors, coaches and team managers in the form of a team report;
● Work with 4th VP Finance to produce tax receipts;
● Work with 4th VP Finance to ensure that all fees are balanced.

Nominees

Andrea Cundliffe (incumbent)
-

Communications Director

See Position Description
Duties include, but are not limited to:
● In consultation with the Board and under the supervision of the 2nd VP Administration, be responsible for the coordination of Alumni, Awards & Recognition, Website and Social Media postings, and Game Day protocol training;
● In conjunction with President and 2nd VP Administration, coordinate press releases to media;
● Promote SPKAC through the media;
● Distribution of communications to membership i.e. by-monthly newsletters Alumni, Awards and Recognition;
● Manage the day-to-day operations of the SPKAC Website, Social Media;
● Ensure updates are posted on website as directed by President, 2nd VP Administration, Hockey Operations and Registration Director.

Nominees

Lianne Lister (Incumbent)
-

Manager Director

See Position Description
Duties include, but are not limited to:
● Shall report to 1st VP;
● Shall approve, supervise and coordinate the Managers for each of the eleven teams;
● Is responsible for updating and developing the Manager’s Manual and website manager contents;
● Is the primary contact for all division team managers for information and assistance;
● Is responsible for organization and running of annual manager clinics at the start of the season (this maybe by division to assist managers in the start up of their teams as soon as teams are finalized);
● Will work with ice allocator, teams and photographer to coordinate team photos;

Nominees

Robyn Carter (Incumbent)
-

Affiliation Director

See Position Description
Duties include, but are not limited to:
The purpose of the Affiliation Director’s position is to set affiliation expectations, work with all divisions within SPKAC and SPMHA, and track and report usage of affiliated players.
● Work with SPKAC coaches to select a roster of affiliated players (as per Affiliation Policy);
● Verify with players, parents and current coaches, agreement to be affiliated and outline the affiliation process with said individuals;
● Collect and file all signed affiliation documentation;
● Work with appropriate Sherwood Park Minor Hockey Director and Draw Zone Associations to coordinate the selection of players from their associations;
● Receive Divisional Directors and Board approval in order to verify selected affiliated players;
● Work with the Registration Director to ensure all affiliates are HCR compliant, accepted, validated and registered;
● Verify affiliate players with coaches to ascertain any discrepancies;
● Work with the identified Affiliation Liaison from each SPKAC team to track all affiliate usage including practices and games;
● Ensure all affiliate players are used appropriately as per SPKAC Affiliation Policy;
● Provide affiliate usage report, broken down by team, that outlines games and practices to Hockey Operations and SPKAC President on a weekly and monthly basis;
● Monitor Hockey Alberta's guidelines that state that affiliated players are allowed to dress for and play 10 games with the team they are affiliated to. The Director shall also notify the team managers of individual players of the status on an ongoing basis;
● Provide year end summary report outlining team, division and club affiliation usage, penetration, compliance, including comparison to previous year’s data’;
● Provide guidance and support to club membership when questions and/or concerns arise.

Nominees

Sean Morris
-

U18 Director

See Position Description
Duties include, but are not limited to:
● Attend a “pre-tryout” meeting with coaches to review the tryout process and procedures and timelines for team formation;
● Ensure tryout groups are balanced with respect to player positions, goalies and number of players based on lists provided by the Registration Director. Tryout groups must receive approval from Hockey Operations;
● Provide try-out lists to 2nd VP Administration and Communications Director to update SPKAC website;
● Allocate tryout jerseys to players within assigned groups based on the list provided by the Equipment Director;
● Be present or appoint a designate at all tryout group sessions. Act as liaison between parents, players and coaches for all communications during tryout process;
● Administer the distribution, care and collection of all tryout jerseys;
● Work closely with coaches on player releases and inform the Registration Director so that necessary paperwork can be completed and distributed to the appropriate parties;
● Keep track of player movement throughout the tryout process in collaboration with the Registration Director and 4th VP of Finance.
● Provide a list of all released players to the SPKAC Registration Director as soon as the released players are known;
● Communicate with Strathcona County Facility Staff to ensure flood times and ice conditions are maintained;
● Ensure referees are present at all tryout intersquad games or pre-season games;
● In consultation with the Registration Director, ensure all Pre-Season Tournament Rosters are prepared and amended as required and submitted to the appropriate league contacts;
● Be present at and coordinate all team draft selections to ensure fairness;
● Attend or appoint a designate to attend all initial parent meetings in their Division;
● Attend meetings in person and via conference call as designated by the President and/or 5th VP;
● Attend Board of Directors Meetings and Hockey Operations Meetings;
● Forward the contact information of bench staff for teams within your division to the 2nd VP Administration;
● In conjunction with the Affiliation Director and the Registration Director, coordinate affiliation with assistance from Coaches/Managers and affiliate teams in accordance with SPKAC Affiliation Policy;
● On a regular basis attend practices and games of all divisional teams to monitor progress as part of the Coach Evaluation Team;
● Attend mid-season and Year-end Coach Performance Review with Hockey Operations;
● Complete Year-end Coach Recommendation Report as directed by Hockey Operations;
● Has the responsibility to be a member of the Incident Review Committee and may be called upon as required.

Nominees

-
-

U18 Minor Director

See Position Description
Duties include, but are not limited to:
● Attend a “pre-tryout” meeting with coaches to review the tryout process and procedures and timelines for team formation;
● Ensure tryout groups are balanced with respect to player positions, goalies and number of players based on lists provided by the Registration Director. Tryout groups must receive approval from Hockey Operations;
● Provide try-out lists to 2nd VP Administration and Communications Director to update SPKAC website;
● Allocate tryout jerseys to players within assigned groups based on the list provided by the Equipment Director;
● Be present or appoint a designate at all tryout group sessions. Act as liaison between parents, players and coaches for all communications during tryout process;
● Administer the distribution, care and collection of all tryout jerseys;
● Work closely with coaches on player releases and inform the Registration Director so that necessary paperwork can be completed and distributed to the appropriate parties;
● Keep track of player movement throughout the tryout process in collaboration with the Registration Director and 4th VP of Finance.
● Provide a list of all released players to the SPKAC Registration Director as soon as the released players are known;
● Communicate with Strathcona County Facility Staff to ensure flood times and ice conditions are maintained;
● Ensure referees are present at all tryout intersquad games or pre-season games;
● In consultation with the Registration Director, ensure all Pre-Season Tournament Rosters are prepared and amended as required and submitted to the appropriate league contacts;
● Be present at and coordinate all team draft selections to ensure fairness;
● Attend or appoint a designate to attend all initial parent meetings in their Division;
● Attend meetings in person and via conference call as designated by the President and/or 5th VP;
● Attend Board of Directors Meetings and Hockey Operations Meetings;
● Forward the contact information of bench staff for teams within your division to the 2nd VP Administration;
● In conjunction with the Affiliation Director and the Registration Director, coordinate affiliation with assistance from Coaches/Managers and affiliate teams in accordance with SPKAC Affiliation Policy;
● On a regular basis attend practices and games of all divisional teams to monitor progress as part of the Coach Evaluation Team;
● Attend mid-season and Year-end Coach Performance Review with Hockey Operations;
● Complete Year-end Coach Recommendation Report as directed by Hockey Operations;
● Has the responsibility to be a member of the Incident Review Committee and may be called upon as required.

Nominees

-
-

U15 Director

See Position Description
Duties include, but are not limited to:
● Attend a “pre-tryout” meeting with coaches to review the tryout process and procedures and timelines for team formation;
● Ensure tryout groups are balanced with respect to player positions, goalies and number of players based on lists provided by the Registration Director. Tryout groups must receive approval from Hockey Operations;
● Provide try-out lists to 2nd VP Administration and Communications Director to update SPKAC website;
● Allocate tryout jerseys to players within assigned groups based on the list provided by the Equipment Director;
● Be present or appoint a designate at all tryout group sessions. Act as liaison between parents, players and coaches for all communications during tryout process;
● Administer the distribution, care and collection of all tryout jerseys;
● Work closely with coaches on player releases and inform the Registration Director so that necessary paperwork can be completed and distributed to the appropriate parties;
● Keep track of player movement throughout the tryout process in collaboration with the Registration Director and 4th VP of Finance.
● Provide a list of all released players to the SPKAC Registration Director as soon as the released players are known;
● Communicate with Strathcona County Facility Staff to ensure flood times and ice conditions are maintained;
● Ensure referees are present at all tryout intersquad games or pre-season games;
● In consultation with the Registration Director, ensure all Pre-Season Tournament Rosters are prepared and amended as required and submitted to the appropriate league contacts;
● Be present at and coordinate all team draft selections to ensure fairness;
● Attend or appoint a designate to attend all initial parent meetings in their Division;
● Attend meetings in person and via conference call as designated by the President and/or 5th VP;
● Attend Board of Directors Meetings and Hockey Operations Meetings;
● Forward the contact information of bench staff for teams within your division to the 2nd VP Administration;
● In conjunction with the Affiliation Director and the Registration Director, coordinate affiliation with assistance from Coaches/Managers and affiliate teams in accordance with SPKAC Affiliation Policy;
● On a regular basis attend practices and games of all divisional teams to monitor progress as part of the Coach Evaluation Team;
● Attend mid-season and Year-end Coach Performance Review with Hockey Operations;
● Complete Year-end Coach Recommendation Report as directed by Hockey Operations;
● Has the responsibility to be a member of the Incident Review Committee and may be called upon as required.

Nominees

SHAWN EVANS
-

U13 Director

See Position Description
Duties include, but are not limited to:
● Attend a “pre-tryout” meeting with coaches to review the tryout process and procedures and timelines for team formation;
● Ensure tryout groups are balanced with respect to player positions, goalies and number of players based on lists provided by the Registration Director. Tryout groups must receive approval from Hockey Operations;
● Provide try-out lists to 2nd VP Administration and Communications Director to update SPKAC website;
● Allocate tryout jerseys to players within assigned groups based on the list provided by the Equipment Director;
● Be present or appoint a designate at all tryout group sessions. Act as liaison between parents, players and coaches for all communications during tryout process;
● Administer the distribution, care and collection of all tryout jerseys;
● Work closely with coaches on player releases and inform the Registration Director so that necessary paperwork can be completed and distributed to the appropriate parties;
● Keep track of player movement throughout the tryout process in collaboration with the Registration Director and 4th VP of Finance.
● Provide a list of all released players to the SPKAC Registration Director as soon as the released players are known;
● Communicate with Strathcona County Facility Staff to ensure flood times and ice conditions are maintained;
● Ensure referees are present at all tryout intersquad games or pre-season games;
● In consultation with the Registration Director, ensure all Pre-Season Tournament Rosters are prepared and amended as required and submitted to the appropriate league contacts;
● Be present at and coordinate all team draft selections to ensure fairness;
● Attend or appoint a designate to attend all initial parent meetings in their Division;
● Attend meetings in person and via conference call as designated by the President and/or 5th VP;
● Attend Board of Directors Meetings and Hockey Operations Meetings;
● Forward the contact information of bench staff for teams within your division to the 2nd VP Administration;
● In conjunction with the Affiliation Director and the Registration Director, coordinate affiliation with assistance from Coaches/Managers and affiliate teams in accordance with SPKAC Affiliation Policy;
● On a regular basis attend practices and games of all divisional teams to monitor progress as part of the Coach Evaluation Team;
● Attend mid-season and Year-end Coach Performance Review with Hockey Operations;
● Complete Year-end Coach Recommendation Report as directed by Hockey Operations;
● Has the responsibility to be a member of the Incident Review Committee and may be called upon as required.

Nominees

Anna Mazurick
-

Female Director

See Position Description
Duties include, but are not limited to:
● Attend a “pre-tryout” meeting with coaches to review the tryout process and procedures and timelines for team formation;
● Ensure tryout groups are balanced with respect to player positions, goalies and number of players based on lists provided by the Registration Director. Tryout groups must receive approval from Hockey Operations;
● Provide try-out lists to 2nd VP Administration and Communications Director to update SPKAC website;
● Allocate tryout jerseys to players within assigned groups based on the list provided by the Equipment Director;
● Be present or appoint a designate at all tryout group sessions. Act as liaison between parents, players and coaches for all communications during tryout process;
● Administer the distribution, care and collection of all tryout jerseys;
● Work closely with coaches on player releases and inform the Registration Director so that necessary paperwork can be completed and distributed to the appropriate parties;
● Keep track of player movement throughout the tryout process in collaboration with the Registration Director and 4th VP of Finance.
● Provide a list of all released players to the SPKAC Registration Director as soon as the released players are known;
● Communicate with Strathcona County Facility Staff to ensure flood times and ice conditions are maintained;
● Ensure referees are present at all tryout intersquad games or pre-season games;
● In consultation with the Registration Director, ensure all Pre-Season Tournament Rosters are prepared and amended as required and submitted to the appropriate league contacts;
● Be present at and coordinate all team draft selections to ensure fairness;
● Attend or appoint a designate to attend all initial parent meetings in their Division;
● Attend meetings in person and via conference call as designated by the President and/or 5th VP;
● Attend Board of Directors Meetings and Hockey Operations Meetings;
● Forward the contact information of bench staff for teams within your division to the 2nd VP Administration;
● In conjunction with the Affiliation Director and the Registration Director, coordinate affiliation with assistance from Coaches/Managers and affiliate teams in accordance with SPKAC Affiliation Policy;
● On a regular basis attend practices and games of all divisional teams to monitor progress as part of the Coach Evaluation Team;
● Attend mid-season and Year-end Coach Performance Review with Hockey Operations;
● Complete Year-end Coach Recommendation Report as directed by Hockey Operations;
● Has the responsibility to be a member of the Incident Review Committee and may be called upon as required.

Nominees

Tanya Slwyka (incumbent)
-

Contact Info

Sherwood Park Kings Athletic Club

ADMINISTRATION OFFICE

#10 - 590 Broadmoor Boulevard

Sherwood Park, AB T8A 4Z2

MAILING ADDRESS

314-222 Baseline Road

Sherwood Park, AB T8H 1S8

780.467.8492

info@spkac.ab.ca

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